Ah photo boxes…seemingly so much easier than photo albums, but do they really save time in the long run? Once photos go in a box, do they ever come out? Do you really enjoy your photos if they’re thrown in a box and then thrown in a cabinet after that?
The digital age has made boxes of photos less of a problem for the future (we’ll save the topic of organizing your computer photos for another day), but many of us still have hundreds of photos from years past. In this project, I helped Katherine* organize decades of photographs so she could better enjoy them, find her favorites if needed, and have more cabinet space…because who doesn’t need more cabinet space?!
*named changed for privacy
As is my routine with most projects, I first pulled everything out of the area to be organized. Even though Katherine designated this her “photo cabinet,” there were several other items as well- candles, decorations, etc. and I wanted to see what all was in there.
After going through the candles and decorations, Katherine decided to trash or donate many of them.
Many times the first step to clearing out clutter is simply taking the time to ask yourself, “Do I actually use this?” Look through your own “candle shelf” (or DVD rack or jewelry box) the next time you have a free moment. When was the last time you used each item? A few weeks ago? A few years ago? Saying “See ya later!” can feel so good!
Many times the first step to clearing out clutter is simply taking the time to ask yourself, “Do I actually use this?”
In a few cases, we relocated items that were being stored on this shelf, but could be better stored elsewhere with other like-items. After that ground work, we were ready to get started with the main project: sorting those photos!
As I dug into the project, I realized that some photos were already in albums by year or occasion (“Summer 2012”). However, most were contained in boxes and not sorted by any category. These were just “catch all” boxes Katherine had used to store photos that she knew she wanted to keep, but for which she didn’t have an immediate solution at the time.
Our first step was sorting the photos by year. I say “our” first step because Katherine and I worked closely together on this project. Some photos were in envelopes marked with dates or had dates stamped on that back. Those I could place in order myself. However, I did need to consult Katherine on numerous others. I simply worked through each batch, placing the photos with no date in a pile for her to review at one time.
Once the photos were sorted by date, there came the challenge of how to store them going forward. While there were a few groups of photos (family vacation pictures, school pictures, etc.), most were just miscellaneous images taken at a variety of times and places. The best solution was to create a “Miscellaneous Photos” photo album.
I began by inputting photos by year. I attached tabs to the first page of each section as I went along: 1990, 1991, 1992… I also left a few blank pages at the end of each section for later additions.
For example, if Katherine decides to switch out some of her currently framed photos down the road, she’ll have a place to put the old pictures. There’s no point in getting organized if you create a system that can’t be maintained! I didn’t want her to have to revert to the old catch-all box she was using before.
There’s no point in getting organized if you create a system that can’t be maintained!
For extra-large photos I made a separate miscellaneous photo album following the same concept. Except this time I used a photo album in which each page was sticky all over so she could fit photos of any size. This was a great solution for some of those ex-framed photographs that were too large to fit in a traditional photo album slot.
At the beginning of both books, I taped an envelop that contained extra tabs. Going forward, Katherine can simply make a new tab for each new year.
We were making great progress, but there were still a few items that needed sorting and storing: Photo/slideshow CDs, home DVDs, and panoramic photos. For these items, I determined that the previously used catch-all boxes could be repurposed.
While I don’t think boxes are ideal for storing photos, they certainly can do magic with CD cases! I separated these items by year as well using cards that came with the boxes. It would have been super easy to use large, labeled index cards as well.
You might be surprised to see this after picture.
On the left side of the cabinet are the decorations (top self), candles (middle shelf), and a few other items that Katherine chose to keep.
And on the right side there are…boxes of food? That’s right! This cabinet is located in the bar area of Katherine’s kitchen. After assessing the situation, I recommended freeing up this valuable space to store items she accessed more frequently. The result? She got to move some snack items from a spare bedroom into the kitchen area! That’s a win!
But what about the photos? If you’re wondering where they went, you’ll have to check out my next post when we reorganize Katherine’s guest room closet!